A short privacy policy, because there is little to tell.

Who is responsible

Stichting United Academics Foundation, Mauritskade 63, 1092 AD Amsterdam, The Netherlands, is the controller for any personal data processed through this website. You can reach us at info@united-academics.org or on +31 (0)6 22 97 52 09.

Cookies and tracking

This site places no cookies and contains no analytics, advertising or social media trackers. Fonts and styles are served from our own server, so visiting a page sends no request to any external party and builds no profile of you.

Server logs

Our web server keeps standard access logs. These record the IP address of the visiting device, the time of the request, the page requested and the browser’s user agent string. We use these logs only to keep the site running securely and to diagnose technical problems. The legal basis is our legitimate interest in the security and availability of the website. Logs are retained for a limited period and then deleted, and they are not combined with any other data or used to identify individual visitors.

Email

If you write to us, we receive your email address, your name if you give it and whatever you choose to put in the message. We use that only to answer you and to keep a record of the correspondence, and we keep it no longer than needed for that purpose. We do not add correspondents to a mailing list, and we never sell or share contact details.

Donations

A donation reaches us in one of two ways: a transfer you make yourself from your own bank, or the donate button on the support page.

For a bank transfer, the details are processed by your bank and ours, and appear in our accounts, where we are required to retain them for the statutory period under Dutch tax and accounting law. No third party is involved beyond the banks themselves.

The donate button is a link. It takes you to a checkout page hosted by Mollie B.V., Keizersgracht 126, 1015 CW Amsterdam, a payment provider licensed by De Nederlandsche Bank. You enter your payment details there, on Mollie’s own pages, never on this site — and because nothing on this site is loaded from Mollie, reading this page or the support page sends them nothing at all. Once you are on their pages, Mollie’s privacy statement applies, including anything it says about cookies. Mollie states that it acts as the controller for the data it handles there; it also has obligations of its own under financial supervision and anti-money-laundering law.

What comes back to us is the record of the payment: the amount, the date, the payment method and, depending on the method, the name and account number of the payer. We need it to know that your gift arrived, to thank you or confirm it if you ask, and to keep the books the law requires us to keep — which is also why it is retained for the statutory period. It is not used for anything else. We do not add donors to a mailing list and we do not share the record with anyone other than the tax authority or our accountant, where they are entitled to see it.

If you enter into a periodic gift agreement with us, we hold a signed copy containing your name, address, date of birth and citizen service number (BSN) — the details the Belastingdienst requires on that form. We use it for no other purpose, keep it for as long as the agreement runs plus the statutory retention period, and share it with nobody except the tax authority if they ask for it.

Links to other sites

This site links to projects and organisations we work with, including United Academics Magazine. Those sites have their own privacy policies, and this one does not apply to them.

Your rights

Under the General Data Protection Regulation you have the right to ask what personal data we hold about you, to have it corrected or erased, to restrict or object to its processing, and to receive it in a portable form. Write to info@united-academics.org and we will respond within one month. If you believe we are handling your data improperly, you are entitled to complain to the Dutch data protection authority, the Autoriteit Persoonsgegevens.

Changes

If the way this website handles data changes — for example if a contact form or newsletter is added later — this policy will be updated before that change goes live, and the date at the top will reflect it.